How to Choose a Chair: A Guide for Employers
Employers, what if you could prevent injuries, boost productivity and, ultimately, save money with one decision?
Are your employees working from chairs that don't actually fit them? Are your chairs worn down, breaking frequently, or just plain uncomfortable? Or maybe your company is in the new build phase, or has been allocated resources for new office chairs?
With the multitude of office chairs out there- some being very spendy- how do you know where to start looking and what to choose? When furniture dealers provide you with multiple options, what criteria do you use to make a decision? Price? Aesthetics? Brand?
These are questions many companies face as they look to replace chairs, and the consequences can be more serious than just discomfort. Poorly chosen chairs can lead to pain, injuries, and a decrease in focus. After all, we often spend more time in our office chairs than we do in our beds!
As a certified ergonomic specialist, I've seen firsthand how choosing the right chairs for your team is one of the most cost-effective investments you can make. It's not about luxury—it's about injury prevention, productivity, and your bottom line.
Here is a simple guide that your Buildings or Facilities team, your Safety Officer, or your Procurement Specialist can use when looking to create a healthier, more comfortable workforce knowing you’ll get a great ROI.
The Right Chair for the Job: A Guide for Employers
Your employees deserve a workspace that supports their health and productivity. When purchasing chairs for your team, remember that one size does not fit all. Choosing the right chair is a vital investment that can reduce injury, improve comfort, and boost well-being.
Adjustability Is Key
The best office chairs are designed for adjustability. They should easily adapt to the unique needs of each individual. When evaluating chairs, look for models that are simple to adjust while seated.
Essential Features to Look For:
Height Adjustable: The chair's height should allow feet to rest flat on the floor or a footrest, with knees and hips at about a 90-degree angle.
Adjustable Lumbar Support: Look for a chair with a contoured or adjustable backrest that supports the natural curve of the lower back.
Adjustable Armrests: Arms should be able to rest comfortably by your side, not on the chair's armrests. Adjustable armrests can be lowered or removed to prevent this.
Adjustable Seat Pan: The seat pan should be adjustable to prevent pressure behind the knees. Aim for a 1 inch gap between the front edge of the seat and the back of the knees.
Reclining Backrest: A backrest that reclines and locks in different positions or rocks promotes movement and reduces fatigue.
Sturdy Base & Casters: A five-pedestal base provides stability. Casters should be appropriate for your flooring (e.g., hard floors vs. carpet).
Weight Capacity: Always check the weight limit to ensure the chair is suitable for the user.
Chairs to Avoid:
Steer clear of bulky, "executive-style" chairs with fixed armrests. These are often not adjustable and can prevent employees from getting close enough to their desks to maintain a comfortable posture.
Final Tip: Always check that chairs meet or exceed ANSI/BIFMA standards—this ensures they have been rigorously tested for safety and durability.
How to Outfit Your Team
To ensure everyone is properly supported, it's crucial to offer a variety of options. A diverse workforce requires a diverse selection of chairs.
For organizations with less than 1000 employees: Select at least three different chairs to accommodate petite, average, and big/tall body types.
For large organizations with 1,000+ employees: Offer a range of different chairs, including multiple options for each body type.
While it may seem inconvenient to manage multiple chair types, the long-term benefits of increased employee comfort, productivity, and a reduced risk of injury far outweigh the initial effort. An ergonomic consultant is a valuable resource in this effort, saving your company both time and money.